Handling Recently Added Firms

New firms added by Universal Dealer Services (UD) may be added automatically to your SalesConnect application. For each of these new firms, you will need to set the appropriate distribution channel, values for your client-defined fieldsEach SalesConnect client may define up to 5 custom fields, known as client-defined fields. Only authorized client operators can set client-defined field descriptions and valid values for each client-defined field. One value for each of the defined fields may be assigned to each firm and rep. If a firm has a value for a particular client-defined field, that value will cascade to any new reps added in association to that firm. (Existing reps are not updated.) Operators can change assigned values for either firms or reps., and territoryIn a territory category, you can define as many named territories as you need to identify sales responsibilities. Territories are often divided geographically, and can include whole countries, states or provinces, or even ZIP/postal code ranges. Other criteria can be included for each territory, such as firm association or channel/subchannel definitions. If needed, you can filter offices, reps, partnerships, and teams to which a territory will apply by their firm association alone. Each territory can have one or more operators assigned to it; after territory assignments are set, permissions can be set to control the level of access each operator has to data (such as viewing or editing), based on his or her territory assignments. applicability. SalesConnect includes a utility that makes it easy for you to review recently added firms (as well as others that may not have these values set for them), and set appropriate values for them..

Using the Data Operations personaA persona is an interface set of menus and dashboard or home view that was designed for a single set of operators who share goals, skills, attitude and behavior patterns. Each persona's interface displays only the content and tools that are relevant for that group., select Recently Added Firms from the Data Management menu. Or, select in the universal menu, and then select Recently Added Firms under Firms. The Recently Added Firms page appears, listing all firms added by UD since the start of the last business day.
Review the firms listed in the table; set values for individual records as needed, using the editable fields in the table.

Tips
- You can use the Created Date filter fields at the top of the page to include firms added earlier.
- Select a Distribution Channel first to filter the available options in Distribution Subchannel to those that are appropriate.
When you have finished, select Save above the table. Applying these changes to one or more firms and the associated officesAn office is a connection in the intermediary business hierarchy, an organization subordinate to a broker/dealer firm. Offices are also sometimes referred to as "branches'; institutional firms have branches in SalesConnect. An office is affiliated with a single broker/dealer firm, and may have one or more reps directly affiliated with it. An office may have associated office contacts, as well. Possibly the most critical information you can track for offices are aliases, also known as trading IDs. Aliases are the IDs that associate transactions with each office. If you need to write queries or reports: The primary data for offices is stored in the Office table. Information about office trading IDs is stored in the Office Alias table., repsA rep is perhaps the most important contact connection in the intermediary business hierarchy. Each rep is an individual who sells funds and is affiliated with an office (and through the office, with a broker/dealer firm). Reps may also be referred to as "financial advisors." Possibly the most critical information you can track for reps are aliases, also known as trading IDs. Aliases are the IDs that associate transactions and assets with each rep. If you need to write queries or reports: The primary data for reps is stored in the Contact and Rep Profile tables. The Rep Alias table stores trading IDs associated with reps., partnershipsA partnership is a contact connection in the intermediary business hierarchy, though it is really a name for a group of reps working together to sell one or more products. A partnership, sometimes called a rep partnership, is treated as a special type of rep: this means that most of the tools for working with reps may be used to work with partnerships as well. Most views of transactions associated with an individual rep generally don't include transactions or parts of transactions that the rep may have cleared as part of a partnership. Instead, these kinds of trades are listed only for the rep partnership. Each member's portion of rep partnership sales data is always based on the percentages currently assigned to each member; no long-term historical information about percentages is maintained. SalesConnect does not store any calculated trade or asset values based on rep partnerships. If you need to write queries or reports: The primary data for partnerships is stored in the Contact, Rep Partnership, and Rep Profile tables. The Rep Alias table stores trading IDs associated with partnerships as well as reps., and teamsA team is a contact connection, though it is really a group of individuals working together to achieve a common sales goal; a team may include reps and rep partnerships from the office with which the team is associated, but it can also office contacts and non-producing reps who support team sales efforts. (where applicable) is a queued operation and can take some time to complete. You'll be alerted when the operation is complete.